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How to format and write a simple business letter

    .
  • Tesol Diplom, Trinity College London
  • M.A., Music Performance, Cologne University of Music
  • B.a., Single Power, Eastman School of Music

People write business letters and e-mails for various reasons, such as inquiries of information to carry out transactions to secure employment, and so on. Effective business correspondence should be clear and concise, respectful in sound and properly formatted. When you reduce a business letter into its basic components, you can learn how to effectively communicate and improve your skills as a writer.

The basics

A typical business letter contains three sections, an introduction, a body and a conclusion.

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  1. The introduction: The introduction indicates who the writer addresses. If you write to someone, you do not know, or have you not only met briefly, the introduction can also be a short reason why you write. Typically, the introduction is only one or two set in length.
  2. The body: The letter of the letter is where you specify your business. This section can be as short as a few sentences or several paragraphs in length. It all depends on the degree of detail that is required to provide the topic.
  3. The conclusion: The conclusion is the last section in which you call future action. This can be a chance to personally speak, request additional information or to carry out a transaction. Like the introduction, this section should not be more than one or two sentence and must clear what you want from the person who reads your letter.

the introduction

The sound of the introduction depends on your relationship with the receiver. If you address a tight friend or business colleague, the first name is acceptable with the first name. However, if you write someone, you do not know that you are formally addressed in the greeting. If you do not know the name of the person with which you write, use your title or a general address of the address.

    .
  • Dear Personal Director
  • Dear Sir or Madam
  • Dear Dr., Mr., Woman, Mrs (Last Name)
  • Dear Frank (use this if the person is a close business contact or friend)

Writing to a particular person is always preferred. In general, use Mr. to use Mr. when addressing men and women for women in the welcome. Use the title of the doctor only for those in the medical profession. While you always start with the word "to start dear letters, this is an option for business e-mails that are less formal.

If you write to someone you do not know or only hit again, you may want to follow the welcome by specifying a context why you turn to this person.

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  • with reference to your advertising in the times.
  • I follow yesterday on our call.
  • Thank you for your letter from March 5th.

The body

The majority of a business writing is included in the body. Here, the writer gives his or her reason for it. For example:

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  • I write to inquire about the position written in the daily mail.
  • I write to confirm the shipment details in the order number 2346.
  • I write to apologize for the difficulties that you have experienced last week in our office.

After you specify the general reason for writing your business letter, use the body to specify additional details. For example, you may send a customer that sends important documents to sign to apologize for a customer for poor service, to require information from a source or other reason.Whatever the reason is, remember to use the language that is polite and polite.

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  • I would be grateful to meet you next week.
  • Would you possibly be time for a meeting next week?
  • I would be happy to give you a tour through our facility this coming month.
  • unfortunately we have to move the meeting until June 1st.
  • enclosed, you will find a copy of the contract. Please sign, where stated.

It is common to include some closing notes after you specify your business in the letters of the letter. This is your opportunity to strengthen your relationship with the recipient, and only one sentence should be.

    .
  • Please contact us again if we can help in any way.
  • If you have any questions, you can call me.
  • You can also use the closing to provide the future contact with the reader.
  • I am looking forward to hearing from you soon.
  • Please contact my wizard to make an appointment.

the finish

The last thing in which all business letters need is a salutation in which they say to the reader on again. As you use the introduction as you write depends on your relationship with your relationship with the recipient.

For clients with which they are not based on first names, use:

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  • your loyal (if you do not know the name of the person, to which you write)
  • Sincerely (if you know the name of the person with which you write.

If you are on the basis of first names, use:

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  • best wishes (if you are acquainted)
  • best regards or greetings (if the person is a close friend or contact)

pattern business letter

Ken's Cheese House
34 Chatley Avenue
Seattle, WA

October 23, 2017

Fred Flintstone
Sales Manager
Cheese Specialists Inc.
456 Trümmerstraße
Rockville, IL

Dear Mr. Flintstone,

With regard to our telephone conversation today I write to confirm your order: 120 x Cheddar Deluxe Ref. No. 856.

The order will be sent via ups within three days and should arrive at your store in about 10 days.

Please contact us again if we can help in any way.

Yous sincere,
Kenneth Beare
Director of Ken's Cheese House

Tags: writing, letter, business, support

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