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5 Tips to improve your technical writing skills

Have you ever read a user manual, assembly instructions or a product tutorial? If you have, you have read content that was probably created by a technical writer. Technical writing is the art of writing instructions or process documentation. The material should not be creative or entertaining; Its intention is to provide the reader clear and accurate information. If you have strong technical writing skills, a decisive capability for teaching designers (IDS) is, as a large part of the task of the IDS is to convey the information to the learners in a way that is easy to follow and understand.

Let's look at a few practical tips that you can apply for your next technical writing project.

Focus on Tasks

One way to make sure your writing is easy to follow and is based on focusing on tasks. If you are an experienced ID, you are probably familiar with a task analysis, and this form of analysis is the best friend of a technical writer. (If you want to inform a bit more information about how to perform a task analysis, look at this article: How to run a task analysis like a PRO.) In addition to completing a thorough task analysis, you should specify an action computing every sentence. It is also a good idea to focus on active verbs instead of passive verbs; Active verbs are clearer and more accurate and generally tend to lead to shorter and concise sentences.

do not make it personally

There are a few ways that you can avoid making your letter personally. First of all, write in the first or second person. This means that the use of the words "I", "they" or "we" in their letter to avoid.

For example, rather than write:

Next You want to click in the Comments field and insert your comments.

Write something like this:

• Click in the comment field

.
• insert the comment

Note how much more is the second example right now? I also dissolved it in two shorter sentences everyone begins with a promotional.

Another way to not personally hold the written content is to avoid the use of certain personal names in their letter.

For example, rather than write:

forward the e-mail to Janet McPhee in the marketing department.

Write something like this:

direct the e-mail to the marketing director.

This will help ensure that your written materials are not quickly outdated if, for example, Janet's company leaves the company or changes departments in the organization.

clear and succinct be

An important part to ensure that your written materials are easy to follow is possible to be as clear and succinct as possible. Liberate from unnecessary, descriptive or subjective words. Be detailed and specific in your writing and leave no room for your learners to have questions about the instructions you offer. Read this article for more tips to improve your writing skills: top writing tops for e-learning.

Use visual resources

We all know the expression: a picture says more than a thousand words. Sometimes it can be difficult to explain a concept or idea with words. In these cases, integrating a graphic, photo, graph, or other type of visual aid can help to achieve the information faster. Remember that you do not want to use too many visuals because you can quickly be outdated (especially screenshots of software systems or applications) and may require a lot of preservation of the road.

format your text

The formatting can have a big impact on the readability of your written materials.The use of bullet lists, headings, tables, and proper margins makes it much easier to learn a learner to pass through their materials and find out what they need. Before publishing your materials, take a closer look at how you can format your text so that it works organized and coherent.

These are just a few of the tips that you can follow to improve your technical writing skills. Remember: The goal is to follow your instructions as clearly and easily as possible. Do you have any tips about sharing? If so, leave a comment below!

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